In short
- Portal
- portal.just.ro
- Signature type
- Qualified (QES)
- How it works
- Class A: you sign PDFs and upload them. Sign in the browser at app.simplifi.ro, no token. Works on the free plan.
- Simplifi plan required
- Free · details
Who needs it
Lawyers, legal advisers, self-represented parties, experts and bailiffs sending documents to courts or appeals to CNSC electronically.
What exactly is signed
Statements of claim, defences, written submissions, adjournment requests, notes, appeals, CNSC appeals and positions, and attached documents (copies certified as true by the lawyer's electronic signature).
Legal basis
- Civil Procedure Code, art. 148(2), art. 149, art. 199(1)
- Internal rules of the courts (service of documents by electronic means)
- Law 101/2016 on remedies and appeals in public procurement (CNSC)
Steps with Simplifi
- 01
Get the qualified certificate (free)
Create an account at app.simplifi.ro, complete video identification and enable 2FA. The qualified certificate is issued on the spot, no token, no subscription. If you sign for a company, the certificate is yours as a natural person (legal representative or proxy); that is what the portals require.
- 02
Prepare the documents as PDF
The portals accept PDF only. Convert Word/Excel documents before signing and check the portal's size limit.
- 03
Sign the pleading and annexes
In Simplifi, sign every PDF you would have signed by hand on paper. For certified copies, the lawyer's electronic signature on the PDF replaces the certification.
- 04
Send to the court
By e-mail to the court/section address listed on portal.just.ro or through the court's electronic case file platform, with the case number in the subject. Keep the receipt.
Common errors
- "Signature not valid" or "unsigned document" after upload
- You uploaded a modified version (re-saved, printed and scanned, or compressed). Start again from the signed PDF downloaded from Simplifi, with no further processing.
- The portal wants the legal representative's signature but the certificate is in another name
- A qualified certificate is personal. The person the portal requires (legal representative or proxy with a power of attorney) opens their own Simplifi account and signs.
- The court asked me to sign the electronically sent document "by hand"
- A qualified electronic signature has the legal effect of a handwritten one (eIDAS Art. 25(2)). State in the cover letter that the document is signed with a qualified electronic signature issued by a QTSP on the Trusted List.
Frequently asked questions
- Do courts accept a cloud signature?
- Courts verify the qualified signature on the PDF (e.g. in Adobe Reader), not the device. The Simplifi signature is qualified and validates against the EU trust chain.
- Can both client and lawyer sign the same document?
- Yes, Simplifi supports successive signatures on one PDF; each signs from their own account.
- How much does it cost?
- The free plan includes the certificate and 5 signatures per year. For regular legal practice, the Personal plan (€12/year, 120 signatures) or Pro.