In the European Union, the use of electronic signatures is regulated by Regulation (EU) No. 910/2014 – eIDAS.
Under this regulation, the Qualified Electronic Signature (QES) has the same legal value as a handwritten signature. This means that most documents requiring written form can be signed electronically.
Which Documents Can Be Signed Electronically
In practice, the majority of documents used in business operations can be signed with a qualified electronic signature. These include:
Commercial Contracts
- Service contracts
- Supply contracts
- Collaboration agreements
- Partnership agreements
Corporate Documents
- Internal resolutions
- Shareholder agreements
- Internal approval documents
- Mandates and powers of attorney
HR Documents
- Employment contracts
- Addendums
- Onboarding documents
- Internal employee agreements
Financial & Administrative Documents
- Invoices
- Minutes of meetings
- Declarations
- Commercial agreements
Supplier or Partner Contracts
Looking for the detailed, document-by-document analysis with the legal basis for each? We published a complete legal guide:
Electronic signatures in Romania: legal guideWhich Documents Cannot Be Signed Electronically
There are, however, situations where legislation requires authentic form, which involves a notary. The most common examples include:
- Real estate sale-purchase contracts
- Donations of immovable property
- Certain succession documents
- Authenticated wills
In these cases, the law requires notarial authentication, and a qualified electronic signature cannot replace this procedure.
Why Organisations Choose Electronic Signing
For documents that do not require authentic form, the qualified electronic signature offers multiple advantages:
Platforms like Simplifi enable managing the entire process in a digital workflow, from uploading the document to signing and storing it.
Most documents used in business operations can be signed electronically, as long as the law does not require authentic form. The qualified electronic signature enables organisations to execute documents quickly, securely, and fully compliant with eIDAS, without paper processes or physical meetings.